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=Christian Brothers’ High School Lewisham = = =  **Vocational Education and Training Competency Assessment Notice** **Task 1: OHS & Workplace Report and Poster **

__ **SCENARIO**: __ You have been contracted to work as an IT consultant for a large computer distribution company. The role has two parts:

1. The primary role includes introducing novice computer users to their PCs and troubleshooting common computer problems. Your main tasks are to familiarise workers with the new PCs which have been installed; encourage employees to work in a more efficient manner; and ensure that IT related OH&S standards are followed.

2. The secondary role involves you being the IT member of the OH&S committee. This responsibility involves you ensuring that all computer areas comply with OH&S standards and that all employees are continually reminded to follow OH&S standards.

After considering your two positions you have decided to carry out workshops to familiarise employees with their PCs and to assess each IT area efficiently you will create an ergonomics checklist. You have also determined that the best approach to continually educate employees about workplace safety is to use the company’s computers as an advertising tool and place signs around the work site.


 * Task A: IT ROLE – **

1. Design and create a background and screen saver that can be loaded on the company’s (your school’s) computers which has an OH&S message.

2. Using a process such as ‘desktop recorder’ or screen capture, Demonstrate how to complete each of the following:

a) Check that all devices are connected correctly to a computer.

b) Log onto the network and explain the importance of network privacy & security.

c) Identify 2 methods for retrieving system (hardware and software) information about a computer.

d) Create directories and sub directories.

e) Move subdirectories between directories.

f) Rename directories.

g) Locate and restore a deleted file.

h) Efficiently retrieve a file or application that is regularly used.

i) Load your OH&S background and screen saver.

j) Create a shortcut on the desktop to open your ergonomic checklist template.

k) Add a printer and change computer settings to enable it to be the default printer.

l) Manipulate the desktop to meet your needs.


 * OH&S Role – **

1. C reate a word processed **Ergonomic Report** for a computer environment. The report must:

a) Include the name of the business and location being assessed and the name of the assessor. b) Contain a tick a box section that can easily identify where/if the assessed environment complies with OH&S standards and/or contains adequate ergonomic equipment. c) Allow the assessor to outline recommendations needed to improve the work environment so that it complies with OH&S and ergonomic requirements. d) Allow the assessor to give a date by which the recommendations are to be completed.

2. Using the document you have created, complete two ergonomic reports (e.g. one on a school’s computer room and the other on another IT environment such as the computing area at home).

3. Create a cardboard poster showing four different hazards of which users must be aware in an IT environment.

= Contribute to a weblog about your workplace (or alternatively you can visit another Information Technology organisation to gather the information required for the weblog) which includes the following: = =// 1. //// Know your workplace //= · The name, address, telephone and fax number, web and email address of the workplace. · The mission statement of the workplace. · A description of services/functions offered by the workplace. · A description of the types of customers/clients of the organisation. · Describe in detail the Information Technology used in the workplace. Identify all hardware and software usage. Hardware section must include the various IT equipment used and their functions. Software section must include information about Operating System used and any other software used along with their function.
 * Task B : **** Workplacement Report **

// 2. //// Know the policies and procedures of your workplace //
· The procedures employees should follow if they cannot attend work on a particular day due to illness or misadventure. · The procedures and/or policies for dealing with clients · The procedures and/or policies for equipment (Hardware and Software) maintenance · The procedures and/or policies on how computers in the office are to be used. This may include information about logging onto and off the network, saving files, using e-mail (if available), backing up, availability of software, seeking help regarding computers, and any policies about computing equipment. · The procedures employees should follow in the event of an emergency or evacuation. Include a copy of the Evacuation Plan available at workplace. · OH&S policies and procedures (accident/incident reporting procedures) and the activities of the OH&S committee. (You may need to i nterview the workplace OH&S supervisor or his/her nominee). =// 3. //// Know the career options in the Information Technology Environment //= Arrange an interview with three members of staff who work in different IT departments. Write a report about their qualifications, experience required for the role and the main responsibilities of their position.

Click on the link below in order to download the entire assessment task:** [|Task1_OHS_Workplace_ReportandPoster_2010.pdf] **